UEI and CAGE code updates are essential for SAM registration renewals. Contractors must verify these identifiers annually within their SAM.gov Entity Workspace. UEI updates became mandatory after April 2022, replacing DUNS numbers, while CAGE codes require renewal every five years for entities registered after August 2016. Accurate information prevents registration delays and compliance issues. Setting calendar reminders 2-3 months before expiration helps maintain eligibility for federal contracts. The following process guarantees proper identifier management throughout registration cycles.
When and Why UEI and CAGE Code Updates Are Necessary
When federal contractors approach their annual SAM registration renewal, ensuring accurate UEI and CAGE code information becomes essential. The importance of accuracy cannot be overstated, as these identifiers validate an entity’s existence and eligibility for government contracts.
UEI updates became mandatory after April 4, 2022, when they replaced DUNS numbers as the sole federal identifier. This 12-character alphanumeric code maintains consistent records across government systems.
Meanwhile, CAGE codes, managed by the Defense Logistics Agency, require updates every five years for U.S. entities registered after August 26, 2016.
Following renewal timelines is vital—SAM registrations must be renewed every 365 days. Entities should verify their business details, UEI, and CAGE information before renewal to prevent delays and maintain federal contract eligibility. Regular verification procedures help prevent discrepancies that could lead to compliance issues in the federal procurement process. Both identifiers are necessary components of the entity validation process that confirms an organization’s legitimacy for government contracting. Having a physical address that accurately reflects where business is conducted is crucial for maintaining valid SAM/CAGE registrations.
Step-by-Step Process for Updating Your UEI or CAGE Code
Steering the process of updating UEI or CAGE code information requires careful attention to detail and following specific procedures within the SAM.gov system.
The registration process begins by accessing the Entity Workspace on SAM.gov and verifying current status using the existing identifiers.
Always begin your SAM.gov updates by checking current status through the Entity Workspace using your existing identifiers.
For UEI updates, users must manage information through the SAM entity profile, as direct UEI modifications aren’t possible.
CAGE code updates occur during registration renewal, with codes assigned by the Defense Logistics Agency requiring renewal every five years.
The entity management process concludes with thorough verification using the Entity Status Tracker.
Understanding the CAGE Code importance can significantly enhance your ability to secure government contracting opportunities while maintaining proper identification standards.
Users should review their updated profile, confirm receipt of notification emails, and guarantee all systems properly integrate with the updated identifiers to maintain compliance with federal regulations.
Common Pitfalls and Solutions When Updating Federal Identifiers
Despite careful planning, organizations frequently encounter obstacles when updating UEI or CAGE code information in SAM.gov, leading to registration delays or rejection. Documentation errors, such as missing IRS tax verification or expired notarized letters, account for many issues. Setting calendar reminders 2-3 months before your registration expires can help avoid these complications and ensure sufficient time to address any potential issues. Active registration status is essential for maintaining eligibility for all federal contracts and grants throughout the year. Understanding the core purpose of SAM.gov registration can help users navigate the system more effectively.
| Pitfall | Solution |
|---|---|
| Documentation Errors | Obtain current entity validation documents before submission |
| Website Usability Issues | Follow the SAM.gov PDF guides for identifier management |
| Timing Issues | Factor in 10-15 business days for CAGE processing |
| Identifier Confusion | Remember UEI and CAGE codes coexist as separate identifiers |
Many organizations mistakenly assume automatic synchronization between systems, creating compliance risks when NAICS codes mismatch or banking information remains unvalidated. Data synchronization problems often emerge when SAM.gov exclusion records link to outdated UEI/CAGE combinations.
Frequently Asked Questions
Can I Update My UEI or CAGE Code During a Federal Contract?
Entities can update UEI or CAGE codes during federal contracts. These changes require proper documentation through SAM.gov and notification to contracting officers to guarantee contract modifications comply with federal compliance requirements.
How Do International Entities Handle CAGE Code Updates Differently?
International entities manage CAGE code updates through their country’s Codification Bureau or NSPA, unlike U.S. entities. This process follows specific international compliance standards and CAGE code regulations established for non-domestic contractors.
Do State-Level Contracts Require Uei/Cage Renewal on the Same Schedule?
State contracts typically follow their own renewal schedules rather than federal timelines. While some states require UEI registration for federal pass-throughs, they generally maintain independent systems and don’t mandate the same renewal cycles as SAM/CAGE requirements.
What Happens if My Company Relocates During the UEI Validation Process?
Company relocation during UEI validation can cause significant validation delays. Address discrepancies trigger additional verification requirements. Organizations should immediately update their information in SAM to minimize relocation implications on the validation timeline.
Can Multiple Business Divisions Share a Single CAGE Code?
Generally, multiple business divisions cannot share a single CAGE code if they operate at different physical addresses. CAGE code sharing is permissible only when divisions exist at the same location under one legal entity.