To apply for a CAGE Code, first register in SAM.gov using your physical address and obtain a UEI number. Submit required documentation including EIN/TIN, business licenses, and address verification. Processing typically takes 10-15 business days. Verify your CAGE Code through SAM.gov or DLA tools once issued. Maintain compliance by updating your registration annually and reporting business changes promptly. The following sections provide detailed instructions for successful application and verification.
Essential Documentation Requirements for CAGE Code Application
When applying for a Commercial and Government Entity (CAGE) Code, businesses must gather several essential documents to guarantee a smooth application process.
The documentation checklist includes your active SAM.gov profile with a valid UEI number, which has replaced the DUNS number as the primary entity identifier. Applicants must provide their Taxpayer Identification Number or Employer Identification Number for tax validation purposes.
Businesses should also prepare their legal business name matching IRS records, physical address proof through utility bills or lease agreements, and appropriate business licenses. The CAGE Workbench system aids in processing these applications through standardized identification procedures.
Ensure your legal business name, address documentation, and licenses are properly prepared for a successful CAGE Code application.
The application timeline typically spans 10-15 business days when all documentation is properly submitted. Organizations with foreign ownership must include additional disclosure documents.
For classified contracts, security clearance documentation and completed DD Form 254 may be required. During the verification process, applicants may receive communication requests from CAGE representatives seeking additional documentation to complete the processing requirements.
This unique identifier is essential for contracting with federal government agencies and participating in procurement activities at all levels of government.
Step-by-Step SAM.gov Registration Process
Maneuvering through the SAM.gov registration process requires careful attention to detail and proper preparation. Entities must first visit SAM.gov and sign in to access the Workspace, where they can select “Get Started” to begin registration.
The process starts with obtaining a Unique Entity ID (UEI), essential for establishing entity eligibility in government systems. Applicants then complete a questionnaire that determines the appropriate registration type based on their specific needs.
The registration timeline typically extends over several days, depending on the complexity of the entity’s structure. Throughout the process, users can leverage the federal service desk for technical support. This guide aims to empower users with practical knowledge to navigate what can often be a complex and daunting registration experience.
After completing all required fields, entities should verify their submission and check the status regularly until confirmation is received. It’s important to use your home address when registering rather than virtual addresses or PO boxes, as this ensures compliance with SAM.gov regulations.
Verifying and Maintaining Your CAGE Code
Once a Commercial and Government Entity (CAGE) code has been assigned, the verification and maintenance process becomes critical for continued eligibility in government contracting.
Contracting officers must verify CAGE codes through SAM.gov or alternative methods for entities not registered in SAM.
The Defense Logistics Agency provides online search tools specifically designed for CAGE code verification, ensuring database accuracy and legitimacy.
Organizations must update their SAM registration annually and promptly report any significant business changes, including address modifications or name changes.
Compliance importance cannot be overstated—failure to maintain accurate information can result in procurement delays or disqualification.
CAGE codes are publicly accessible identifiers that help streamline the government procurement process by enabling efficient business tracking in federal databases.
The DLA employs strict validation criteria when reviewing CAGE Code applications to ensure the integrity of the procurement system.
Best practices include:
- Conducting quarterly reviews of registration information
- Documenting all verification activities
- Utilizing the SAM Help Desk for assistance with technical issues
- Securing all sensitive business information during the verification process
Frequently Asked Questions
Can Foreign Entities Apply for a Regular CAGE Code?
Foreign entities are not eligible for regular CAGE codes. Instead, as part of CAGE code eligibility requirements, they must obtain NCAGE codes through their National Codification Bureau or NSPA during foreign registration processes.
How Long Does CAGE Code Processing Take for International Businesses?
International businesses typically require NCAGE codes instead of standard CAGE codes. The processing time varies but generally takes longer than domestic applications, often requiring several weeks due to international verification procedures and NATO involvement.
Are CAGE Codes Transferable During Mergers or Acquisitions?
CAGE codes are not directly transferable during mergers or acquisitions. The process requires a formal novation agreement and supporting documentation. Companies must update registrations, as CAGE code transfer has significant merger implications for government contracts.
Can One Company Have Multiple CAGE Codes?
Yes, a company can possess multiple CAGE codes for different business units or locations. CAGE code uniqueness provides tracking benefits across distinct operations, enabling proper government contract management and differentiation between various company segments.
Is a CAGE Code Required for Subcontractors?
Subcontractor requirements for CAGE codes vary. Generally, they are not mandatory unless the subcontractor handles classified information. The CAGE code importance increases for subcontractors working under contracts with security-related FAR clauses.