A UEI (Unique Entity Identifier) number is a 12-character alphanumeric code that replaced DUNS for federal grant and contract eligibility in April 2022. Businesses obtain this identifier directly through SAM.gov at no cost by creating an account, entering their legal business name, TIN/EIN, and physical address matching IRS records. The system validates information within 7-10 business days, issuing the UEI upon completion. This streamlined process offers significant advantages for organizations seeking government opportunities.
Understanding the UEI Number and Its Importance
The Unique Entity Identifier (UEI) represents a significant evolution in federal procurement systems, serving as the government-provided identifier for businesses seeking federal grants, contracts, and awards.
Implemented in April 2022, the UEI replaced the DUNS Number as the authoritative identifier for entities doing business with the federal government.
The UEI significance extends beyond simple identification, as it streamlines the entire federal award management process.
The UEI revolutionizes federal award management by providing a unified identification framework that simplifies processes for both contractors and government agencies.
Unlike its predecessor, this 12-digit identifier is issued directly through SAM.gov, eliminating the need for third-party involvement.
The registration process occurs automatically when entities register in SAM.gov, creating a more efficient system for both businesses and government agencies.
This integration supports regulatory compliance with 2 CFR Part 25 while reducing administrative burden for all parties involved in federal contracting.
Maintaining current information in SAM.gov is essential for contractors to avoid any potential disruptions in their federal business engagements.
All entities seeking federal financial assistance must register in SAM.gov and obtain a UEI number to participate in federal programs.
Step-by-Step Guide to Obtaining Your UEI Through SAM.gov
Applicants must prepare essential entity details, including legal business name, TIN/EIN, and physical address matching IRS records.
After submission, the system validates this information with federal databases within 7-10 business days. During this period, the designated E-Business Point of Contact will receive verification emails.
Once validated, entities receive their 12-character alphanumeric UEI immediately. This federal identifier system has replaced the previously used DUNS number to improve data accuracy and streamline operations. This identifier requires no renewal, though organizations must maintain their SAM.gov registration annually for continued federal contracting eligibility. Remember that there is no fee required for SAM.gov registration when obtaining your UEI.
Key Benefits of UEI Registration for Federal Contractors
Efficiency stands at the forefront of benefits that UEI registration offers federal contractors seeking to do business with government agencies. The streamlined process eliminates the need for third-party identifiers, creating substantial cost savings and administrative efficiency for businesses of all sizes.
Compliance assurance is another critical advantage, as the UEI system adheres to federal regulations outlined in 2 CFR Part 25. This standardization supports more reliable auditing processes and simplifies regulatory requirements.
The integration with SAM.gov enhances data integrity through consistent identification across all federal systems. Contractors benefit from reduced errors in entity information and improved security measures that protect against fraud.
Registration provides increased visibility to government agencies looking for qualified contractors to fulfill their procurement needs. The UEI system’s unified approach to identification ultimately creates a more transparent, secure, and efficient contracting environment for businesses working with the federal government.
Frequently Asked Questions
How Long Does It Take for a UEI Request to Be Processed?
UEI requests are processed immediately upon submission, but full SAM.gov registration activation typically takes 3-10 business days. Simple registrations may process faster, while complex applications requiring external validation extend processing times. Request status can be monitored online.
Can International Entities Obtain a UEI Number?
Yes, international entities can obtain a UEI number. The registration process requires non-U.S. organizations to first secure an NCAGE code before completing entity validation through SAM.gov. International eligibility is fully supported but requires additional steps.
What Happens if My SAM.Gov Registration Expires?
When a SAM.gov registration expires, entities face serious consequences including ineligibility for federal contracts, suspended payments, and administrative delays. Prompt registration renewal is essential to maintain government business eligibility and avoid financial disruptions.
Can I Transfer My UEI to Another Business Entity?
The UEI transfer process does not allow direct transfers between business entities. Each entity must obtain its own unique identifier through SAM.gov registration, as business entity eligibility requires separate UEI assignment.
Is a UEI Required for All Types of Federal Funding?
UEI numbers are required for organizations seeking federal funding, specifically for grants and cooperative agreements. Individual applicants are exempt from this requirement. UEI is a critical component for establishing funding eligibility with federal agencies.