To correct a mistaken UEI assignment in SAM.gov, start by gathering essential documentation including your validation ticket number and legal business name. Submit a detailed ticket through FSD.gov, specifically describing the error and needed assistance. For expedited handling, cite any contractual deadlines or financial impacts. After receiving confirmation, restart the validation process in your SAM.gov workspace. Confirm all uploaded documents include your physical address to prevent rejection. The complete correction procedure includes additional verification steps to guarantee permanent resolution.
Common Causes of UEI Assignment Errors
Steering through the Unique Entity Identifier (UEI) assignment process in SAM.gov requires careful attention to detail, as numerous factors can lead to errors.
Documentation errors often arise when businesses submit incorrect or incomplete paperwork, such as using applications instead of certified documents. Entity discrepancies, particularly mismatched business names and addresses between official records and SAM.gov registrations, frequently trigger validation failures. These mismatched information problems can cause significant disruptions in registration if not addressed promptly.
Other common issues include using outdated documents, making typographical errors in financial details, and missing critical communications from SAM.gov that may end up in spam folders. If you encounter a 404 error when trying to access your UEI information, you should immediately use the search functionality to locate your entity registration.
System-related problems, such as database inconsistencies, verification failures, and technical glitches within the SAM.gov platform itself, can further complicate the UEI assignment process.
User errors, including incomplete field entries and failure to update documentation, also contribute greatly to assignment problems.
Diagnostic Process for Identifying UEI Issues
Pinpointing issues with Unique Entity Identifier (UEI) assignments requires a systematic diagnostic approach that examines multiple potential failure points. Organizations should begin by comparing the UEI listed on award notices against SAM.gov records to identify discrepancies.
Successful UEI troubleshooting demands methodical examination of system records to quickly isolate registration conflicts.
Entity hierarchy analysis forms a critical component of the diagnostic process, as parent/subsidiary relationships often cause ancestor/child UEI conflicts. Administrative teams should verify these hierarchies in SAM.gov registrations to guarantee proper alignment. The step-by-step guide available in SAM helps businesses navigate the user interface efficiently to resolve UEI conflicts. Entities must maintain active registration status for continuous EXIM transaction processing and policy renewals. Remember that the UEI is now non-proprietary and has replaced the DUNS number in all Integrated Award Environment systems.
Effective UEI verification methods include:
- Using SAM.gov’s Check Status feature for real-time validation
- Reviewing the Entity Management History tab to trace UEI origins
- Cross-checking UEIs against TIN/EIN documentation
- Examining system-generated alerts in the SAM.gov Notifications tab
- Verifying registration expiration status to identify inactive UEIs
Step-by-Step Correction Procedures for SAM.gov
Once an entity identifies a UEI assignment issue through proper diagnostics, the correction process in SAM.gov requires methodical steps to guarantee successful resolution.
The correction strategies begin with gathering essential documentation requirements, including the entity validation ticket number, legal business name, and the incorrectly assigned UEI.
After assembling documentation, users must submit a detailed ticket through FSD.gov, clearly describing the assistance needed and attaching validation evidence.
For expedited handling, organizations should cite contractual deadlines or financial impacts. The high demand for entity validation services has created significant processing delays that may require escalation to MAS PMO.
Upon receiving confirmation from FSD, entities must restart the validation process in their SAM.gov workspace by selecting “ID Assigned” and initiating the updated validation sequence. It’s critical to ensure all uploaded documents include a physical address, as PO Boxes will result in rejection of the validation request.
Creating a proper SAM.gov account is an essential preliminary step before initiating any UEI correction procedures.
The final step involves verifying that the corrected UEI appears in active registrations after validation completes.
Frequently Asked Questions
How Long Does Correcting a UEI Assignment Typically Take?
Correcting a UEI assignment typically requires 3-5 business days for processing time after submission. The correction timeline may extend depending on error complexity, with regular status checks recommended throughout the process.
Can I Operate With a Temporary UEI During Corrections?
No temporary UEIs are issued during corrections. Entities maintain their original UEI throughout the correction process. Operations continue uninterrupted with the existing UEI while updates are being processed through SAM.gov or FSD.gov.
Will a UEI Correction Affect Existing Government Contracts?
UEI corrections generally do not affect existing contract validity if the legal entity remains unchanged. Contracts maintain enforceability despite UEI updates, though administrative systems require synchronization to guarantee proper documentation and payment processing.
Are UEI Correction Services From Third Parties Legitimate?
Third-party UEI correction services typically lack legitimacy. The official UEI correction process is completely free through SAM.gov. These services may charge unnecessary fees for assistance that government provides without cost.
Do Subsidiaries Need Separate UEI Correction Processes?
Yes, each subsidiary requires its own UEI correction process. As separate legal entities, subsidiaries must independently navigate correction processes for their unique UEI assignments while adhering to established subsidiary requirements in SAM.gov.