To check your registration status on SAM.gov, use the public “Check Entity Status” tool without signing in. Enter your Unique Entity ID (UEI) or CAGE Code to view if your status is active, expired, or pending validation. The system provides immediate results on registration eligibility for federal contracting. For ongoing eligibility, monitor your status regularly and renew at least 30 days before expiration. The following sections explain different status types and troubleshooting options.
Finding Your Entity Status on SAM.gov
When accessing SAM.gov to verify an entity’s registration status, users have several straightforward options available. The platform offers efficient entity search capabilities that don’t always require signing in, making registration verification more accessible.
Users can check their status by entering either their Unique Entity ID (UEI) or CAGE Code into the “Check Entity Status” tool. This search function provides immediate information about whether a registration is active, expired, or pending validation.
For entities preparing for federal funding opportunities, regularly monitoring registration status is essential. The system requires renewal every 12 months, and SAM.gov recommends completing this process at least 30 days before any critical deadlines to guarantee continuous active status.
Upon completing your registration, you should receive confirmation emails that serve as documentation of your successful submission and active status in the system.
Understanding SAM Registration Status Types
After locating your entity on SAM.gov, the next important step involves interpreting what your registration status actually means.
SAM registration status categories directly impact your organization’s ability to conduct business with the federal government.
The five primary status types include Active, Pending, Inactive, Expired, and Validation-Related.
An Active status confirms your entity is fully registered and eligible for federal contracting opportunities.
Active status signifies full registration completion and eligibility to compete for federal contracts and opportunities.
Pending status indicates your submission is under review, typically requiring 10 business days for processing.
Inactive registrations have lapsed and require reactivation.
Expired status occurs after the 12-month validity period ends, requiring a new registration.
Validation-Related status means additional documentation is needed to verify entity information.
The registration implications of each status determine whether your organization can bid on contracts or receive federal funds.
This centralized database system ensures all vendors are verified and eligible to participate in government procurement opportunities.
Remember that a CAGE code is essential for any entity doing business with the federal government, regardless of status.
If you encounter any validation issues, you can contact the Federal Service Desk for live help Monday through Friday from 8 a.m. to 8 p.m. ET.
Troubleshooting Common Status Issues
Steering through status issues in the SAM registration system requires systematic troubleshooting and patience. When encountering issues, users should first verify all submitted information for accuracy, particularly Unique Entity IDs and CAGE codes, as errors can prevent proper status tracking.
Registration delays are normal, with processing typically taking up to 10 business days. During this period, the Entity Status Tracker can help verify if updates have occurred.
For technical difficulties, the Federal Service Desk provides chat support with help desk agents. User access issues can be resolved by contacting SAM.gov support directly.
For renewal challenges, third-party services like USBRI offer specialized assistance. When submitting support tickets, regularly check their status for updates.
Community forums also provide valuable insights from others who have navigated similar registration obstacles.
Understanding common error messages in SAM is crucial for effective troubleshooting and can significantly improve your experience with the system.
Frequently Asked Questions
Can I Transfer My SAM Registration to a New Business Entity?
SAM registrations cannot be transferred to new business entities. The transfer process is not permitted as each entity requires its own unique registration. Following ownership changes, the new business entity must establish a separate profile.
How Does SAM Status Affect Subcontractors on Federal Projects?
Subcontractors on federal projects are exempt from SAM registration requirements. However, federal compliance standards may still apply through prime contractors, who remain responsible for managing subcontractor eligibility and information throughout project execution.
Is Expedited Processing Available for Urgent Contract Opportunities?
No official expedited processing exists for SAM registration. Third-party services may reduce errors but cannot guarantee acceleration. For urgent contracts, businesses should prepare documentation early and submit error-free applications to minimize processing delays.
Will My CAGE Code Change During the Renewal Process?
No, the CAGE code typically remains unchanged during the renewal process. It stays consistent unless the SAM registration is deactivated for five or more years or the entity undergoes significant structural changes.
Can Foreign-Owned Businesses Obtain Fully Active SAM Registration Status?
Yes, foreign-owned businesses can obtain fully active SAM registration status by meeting all documentation requirements and traversing international business regulations. Foreign ownership implications include additional steps like NCAGE code acquisition and addressing potential cross-border verification challenges.